Receptionist in Williamstown, MA at Williamstown Commons Nursing & Rehabilitation Center

Date Posted: 4/2/2021

Job Snapshot

Job Description

The primary purpose of this position is to perform assigned administrative duties in accordance with established procedures, and as directed by the supervisor, to assure that a successful, viable, administrative program is maintained at all times.

Responsibilities:

  • Type, file and distribute correspondence as directed.
  • Answer telephone, make appointments, run errands, take and deliver messages, etc., as directed.
  • Sort, distribute, and route incoming mail to appropriate residents, departments, and/or personnel.
  • Maintains postage meter in facility.
  • Orders supplies and schedules repairs and maintenance for all office machines.
  • Type letters, reports, statements, minutes of meetings, agendas, etc., as necessary/directed.
  • Maintain files and other records as directed.
  • Receive and screen office visitors and telephone calls as necessary.
  • Perform admitting, reception, telephone and/or switchboard duties as necessary/directed.
  • Serve as secretary to various committees of the facility as necessary/directed.
  • Other related duties and responsibilities that may become necessary to meet the needs of the facility.

 

Job Requirements

  • Must possess, at a minimum, a high school diploma or equivalent.
  • Must be knowledgeable in secretarial duties, use of equipment, etc., related to secretarial functions.
  • Must be able to read, write, speak, and understand the English language.
  • Must possess the ability to make independent decisions when circumstances warrant such action.
  • Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.
  • Must possess the ability to work harmoniously with other personnel.
  • Must be able to follow written and oral instructions.
  • Must have patience, tact, cheerful disposition and enthusiasm, as well as to be willing to handle residents, staff and visitors based on whatever maturity level they are currently functioning.